The Government of Nepal, Ministry of Education, Science and Technology, Center for Education and Human Resource Development (CEHRD), Sanothimi, Bhaktapur, has issued an official notice requesting all local levels and public schools to update their school details in the Integrated Educational Management Information System (IEMIS.
Subject: Regarding updating IEMIS.
Date: 2082/01/०२ (April 15, 2025)
In the context of collecting school-level educational statistics/information related to school education in the Integrated Educational Management Information System (IEMIS), a web-based system, for policy formulation, planning, budgeting, and evidence-based management, all types of schools are requested to update the school-level educational data for the academic year 2082 within the end of Jestha 2082 (mid-June 2025).
As per the following, and all local levels are requested to facilitate this task as per the decision of this center dated 2082/01/02.
Information regarding this will also be available through the IEMIS CEHRD Nepal website and the Viber community named "Viber IEMIS CEHRD Viber Community".
Regarding what to update:
a) The school should update all the details in this system accurately under the supervision of the headmaster. (Since the grants received by the school and the facilities received by the students will vary based on this, all details should be filled/updated carefully without any errors).
If the school or students are deprived of any facilities due to inaccurate or non-updated details, the concerned headmaster will be responsible. Therefore, the headmaster himself/herself should pay special attention to this task.
b) By opening the webpage of the Integrated Educational Management Information System (https://emis.cehrd.gov.np) and using the user ID (school's IEMIS code), update the basic profile, ECED information, management, and other relevant sections.
c) Update the teacher/staff details of the schools in the system. Also, update the details of the teacher positions (including relief teachers) in the school and the details of the teachers/staff currently working in the school.
d) Go to the SMC Menu and update the details related to the School Management Committee.
e) Go to the Infras. (Infrastructure) Menu and update all the details related to the school's physical infrastructure.
f) Update the details of scholarship management and the annual progress of the students who received scholarships in the Student Information Menu.
g) In the Student Information Menu, update the results of the annual examinations of classes 1-9 and upload the details of the students who have passed, been promoted, repeated a grade, or transferred out (dropout).
h) In the Student Record and Student Transfer Menu, update the student records of your school. Also, if any students from your school have transferred to another school, update their transfer-out details, and if students have transferred from another school to your school, approve their transfer-in.
i) Approve the transfer requests of the students who have transferred to your school.
j) For ECED/PPC and Class 1 (excluding those with ECED/PPC experience): Only the details of newly admitted children should be entered in Add Student.
k) For students enrolling in Class 2 or higher: A transfer certificate (with IEMIS registration number) from the previous school should be obtained. Search for the student in Student Accept and accept the details of the student who has come to enroll in your school. If the previous school has not yet transferred, request them to do so and then accept the student details.
l) All schools (ECED to Class 12): Must update their IEMIS. Schools that have been operating for some time but have not yet received an IEMIS code, or new schools that have started operating from the academic year 2082, should obtain a code through the local level and update their details by the end of Jestha 2082 (mid-June 2025).
m) Go to the Teacher/Staff Menu on the Dashboard and update the details of teachers and staff. As the teacher/staff details of some schools have not been updated in the system, update the teacher positions (including relief teachers) and the details of the teachers/staff working in the school.
n) Go to the SMC Menu and update the details related to the School Management Committee.
o) Go to the Infras. (Infrastructure) Inventory Menu and update all the details related to the school's physical infrastructure and school mapping.
p) There are sections for filling in details regarding educational losses due to natural disasters such as floods, landslides, windstorms, and earthquakes. If there has been any damage to the school due to the above reasons, update all the details in the EiE Menu immediately.
q) Community secondary schools that are running technical education (Technical Education in Community School - TECS) programs with affiliation from the Council for Technical Education and Vocational Training should also enter the details of the students studying under that program (Pre-diploma/Diploma) in this system.
r) Schools running technical streams, special schools, and resource classes should select the relevant option in the Basic profile and flag the students studying in the technical stream from the Action button of Student Information in the Student Record.
Request for Local Levels:
- Schools that have newly obtained permission from the academic session 2081 or have been operating with prior permission but have not yet received an IEMIS code should obtain an IEMIS code from the Education and Human Resource Development Center and provide it to the concerned school to update their details.
- Pay special attention to whether the schools have correctly filled and updated all the details, especially the details related to the physical condition (building, classrooms, toilets), library, science lab, and information technology lab.
- Have the teacher-related details (approved positions, relief grants, permanent/temporary status, grants from local/provincial levels, teaching support grants, and private sources, including the date and subject of appointment) fully updated for the collection of teacher and staff salary demand forms and the review of teacher positions through IEMIS.
- Ensure that the IEMIS User at your local level has received official email training and that the official email provided by the center's Information Technology branch (iemis@cehrd.gov.np) is used for all official communication.
- For schools that have been merged or adjusted, update the User Account based on the new structure of the school and send the details to iemis@cehrd.gov.np.
- Based on the School Report Card (which can be obtained from the IEMIS portal), analyze the academic performance, physical condition, financial management, teacher attendance, student attendance, examination results, and other indicators of your schools. Based on this analysis, formulate and implement school improvement plans.
- Facilitate the updating of the details of teachers teaching in grades 11 and 12 at the local level.
The content above is an unofficial translation of the official document. View the official notice below
